Department of Defense Instruction (DoDI) 1322.25, "Voluntary Education Programs," includes an appendix containing the DoD Voluntary Education Partnership Memorandum of Understanding (MOU) between DoD Office of the Under Secretary of Defense for Personnel and Readiness (USD(P&R)) and educational institutions.
DoD policy requires educational institutions that wish to participate in the DoD Tuition Assistance (TA) Program to sign an MOU conveying the commitments and agreements between the educational institution and DoD prior to an educational institution receiving funds from a service's TA program.
Effective November 1, 2017, the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU) application system will become the central repository for Tuition Assistance (TA) eligible programs, associated tuition rates and fees, and policy related information.
Key features of this upgrade are the automated tuition rate tool’s enhanced reporting process, upload capability for data entry, and automated system notifications to submit annual tuition rates.
This effort is critical to ensure uniformity in tuition rates as specified in the DoD MOU.
Consistent with DoD MOU requirements, this system upgrade will require educational institutions to provide tuition rates on an annual basis and ensure their DoD MOU application reflects tuition related information for the current academic calendar year.
Additionally, this system upgrade will automate the 90-day notification process for tuition rate changes.
Effective January 1, 2018, educational institutions will be prompted to submit tuition rates annually, providing 90 days advanced notice for any tuition rate changes.
Tuition rate changes will automatically be held in a "pending" status for 90 days prior to updating the tuition rate in order to provide DoD and the Military Services with advanced notice of the change.
Tuition rate changes submitted that do not meet the 90-day notification period will be referred for a waiver in accordance with the eligibility requirements of the DoD MOU.
At this time, all educational institutions are encouraged to review any tuition rates previously loaded to the DoD MOU application system for accuracy, load tuition rates for the first time, and/or load tuition rate changes for the current academic calendar year that are planned for January 2018 and beyond.
We appreciate your continued DoD MOU partnership in support of our Service members as they pursue their personal and professional educational goals.
For technical assistance using these new system features, please review the Institution Guide located on your DoD MOU account dashboard or contact the DoD MOU technical support team at 850.452.1977 or email: firstname.lastname@example.org.
Dawn Bilodeau Director,
Voluntary Education Office of the Deputy Assistant Secretary of Defense,
Force Education and Training